Best AI tools for< Organize Files & Docs >

Smarty is an AI-powered productivity tool that acts as an execution engine for businesses. It combines AI technology with human experts to help users manage tasks, events, scheduling, and productivity. Smarty offers features like natural-language-based console, unified view of tasks and calendar, automatic prioritization, brain dumping, automation shortcuts, and personalized interactions. It helps users work smarter, stay organized, and save time by streamlining workflows and enhancing productivity. Smarty is designed to be a versatile task organizer app suitable for professionals looking to optimize daily planning and task management.

Desktop Docs is an all-in-one platform designed to simplify file management by allowing users to browse, edit, and export media files. The application leverages AI technology to automate tasks such as searching for files based on their content, indexing files using machine learning models, and providing a seamless editing experience. Desktop Docs aims to streamline the creative process by offering a centralized solution for managing digital media.

DocsAI is an AI-powered document companion that helps you organize, search, and chat with your documents. It integrates with various sources, including websites, text files, PDFs, Docx, Notion, and Confluence. You can customize the companion's appearance to match your brand and suggest better answers to improve its accuracy. DocsAI also offers a chat widget that can be embedded on any website, allowing you to chat with your documents and get summaries, insights, and leads. It is mobile and tablet-friendly, and you can export chats and analyze data to identify trends and improve customer satisfaction. DocsAI is open source and offers custom prompts and multi-language support.

Lemmy is an autonomous AI tool designed to save users time by learning and assisting with their work, similar to a Fortune 500 executive assistant. It anticipates users' needs, connects with essential apps, transforms files, and autonomously completes tasks. With integrations to popular productivity apps like Notion, Slack, Google Docs, and GitHub, Lemmy offers data-driven insights and optimization suggestions. Users have full control over the data they connect, ensuring data security. Lemmy sends proactive messages based on task patterns and preferences, and can browse the web for additional information. Users can enhance Lemmy's responses by connecting integrations and uploading files for context.

Sidekick AI is a powerful AI-powered tool that helps you stay on top of your work by tracking important information, setting reminders, sorting tasks, and summarizing long conversations. It integrates with various platforms and applications, including Slack, Salesforce, Jira, Zendesk, and Google Docs, to provide a comprehensive view of your work and streamline your workflow. With Sidekick AI, you can stay organized, efficient, and informed, ensuring that nothing falls through the cracks.

Playbook is an AI-powered file manager for creatives, by creatives. It is the world's first collaborative creative space that combines the features of Dropbox and Pinterest, with 4TB of starter space. Playbook helps users organize, share, and collaborate on creative files and projects with their clients and team. It uses AI to organize work in a way that makes sense, and allows users to find files 10x faster than traditional cloud storage. Playbook also has a beautiful gallery feature that makes it easy to share work with clients and gather feedback.

Dokkio is an AI-powered platform that helps users find, organize, and understand all of their online files. By leveraging AI technology, Dokkio enables users to work with their cloud files efficiently and collaboratively. The platform offers tools for managing multiple activities, finding documents and files, compiling research materials, and organizing a content library. Dokkio aims to streamline the process of accessing and utilizing online content, regardless of where it is stored.

Fabric is an AI-native workspace and file explorer for individuals and teams. It is a self-organizing tool that gathers your drives, clouds, notes, links, and files into one intelligent home. With Fabric, you can find anything fast, in natural language, chat with your data, and collaborate on any file or document. Thousands of creators, researchers, and thinkers from the world's biggest brands use Fabric to organize their digital world and work more efficiently.

Poly is a next-generation intelligent cloud storage platform that is built for the generative age. It offers a better cloud hosting service for your personal files, with features such as AI-enabled multimodal search, customizable layouts, dynamic collections, and one-click asset conversion. Poly is also designed to support outputs from your preferred generative AI models, including Automatic1111, ComfyUI, DALL-E, and Midjourney. With Poly, you can browse, manage, and navigate all your media generated by AI, and seamlessly connect and auto-import your files from your favorite apps.

Adept is an AI tool that aims to provide useful general intelligence by building a machine learning model that can interact with everything on your computer. It takes your goals in plain language and turns them into actions on the software you use every day. Adept's model, ACT-1, is designed and trained specifically for taking actions on computers in response to natural language commands. The application focuses on collaborating and creating with users at the center, enabling more informed decisions and giving users more time for the work they love.

Somebay is a website offering a collection of simple yet powerful Mac applications designed to enhance user experience. The apps are created by a team from heartbeat and are tailored to provide useful functionalities for Mac users. Somebay includes tools like Gep., a smart AI-powered assistant for various tasks, Prevely, an image viewer with a color picker, and Docflipper, a Cmd+Tab switcher with bookmarks. These apps aim to streamline tasks such as brainstorming, image viewing, and bookmarking favorite links, apps, folders, and files on Mac devices.

Simular is a personal AI application that enables users to interact with their computers in a human-like manner. It allows users to automate digital actions, such as searching for flights, deleting spam emails, and filling out online forms. Simular aims to enhance productivity by sharing and organizing memory, as well as personalizing tasks for a seamless user experience.

Selectric is a private search tool designed for Outlook, Gmail, Drive, Slack, and more. It aims to reduce the time spent searching by providing an efficient search function. The tool is AI-powered, focusing on enhancing productivity for knowledge workers. Selectric prioritizes privacy and security, ensuring that user data remains under their control. It offers secure search functionality, with AI processing data locally on the user's device. The tool integrates seamlessly with everyday apps, providing quick access to data across different platforms.

PDF GPT is an AI-powered tool that allows users to read PDFs with the help of artificial intelligence. It can summarize long documents, find information, translate content, and generate citations from PDF files in various languages. With features like document tagging, group chat functionality, and advanced search capabilities, PDF GPT aims to streamline the document management process for researchers and professionals. The tool is trusted by over 50,000 users and offers both free and premium subscription plans to cater to different user needs.

Legaliser is an AI-powered contract management tool that offers comprehensive contract analysis, intuitive drafting tools, and customizable legal templates. It leverages advanced AI technology and legal expertise to streamline legal workflows, enhance compliance, and revolutionize how businesses handle legal documents.

PDFgear is a free, AI-powered PDF software that offers a wide range of features to read, edit, convert, merge, sign, annotate, fill out, compress, OCR, and organize PDF files across devices. It stands out for its user-friendly interface, secure operations, and efficient AI technology that enhances working efficiency. PDFgear is trusted by users for its comprehensive set of tools that make PDF tasks easy and accessible to everyone.

Kino AI is an AI assistant designed to help users organize their footage by tracking metadata and organizing media assets. It offers smart features like AI transcription, metadata labeling, automatic audio-visual sync, and more to streamline editing workflows for filmmakers, content creators, and video editors. Kino AI aims to simplify the editing process by automating mundane tasks and enhancing creativity through efficient tools.

CategorAIze.io is an AI-powered tool that helps users categorize data effortlessly using the latest AI technologies. Users can define custom categories, upload data items, and let the cutting-edge LLM AI automatically assign entries based on their content without the need for pretraining. The tool supports multi-level hierarchies, text and image-based categorization, and offers pay-as-you-go pricing options. Additionally, users can access the tool via browser, API, and plugins for a seamless experience.

UPDF is an AI-integrated PDF editor, converter, annotator, and reader that offers a comprehensive set of features for seamless PDF editing. It provides cross-platform support on Windows, Mac, iOS, and Android devices. With UPDF AI capabilities, users can summarize, translate, and chat with PDF, making it a versatile tool for various tasks. The application is user-friendly, well-priced, and reliable, catering to both individual and enterprise needs. UPDF also offers localized interface in 11 languages and responsive customer support.

HiPDF is a free online PDF solution that offers a wide range of tools for editing, converting, compressing, and organizing PDFs. It also includes AI-powered tools such as Chat with PDF and AI Detector. With HiPDF, you can easily edit PDFs in your browser, convert PDFs to and from other formats, compress PDFs to reduce their size, and merge, split, and extract images from PDFs. You can also protect your PDFs with passwords and redact sensitive information. HiPDF is a convenient and easy-to-use tool that can help you with all your PDF needs.

The 'ai-dev-2024-ml-workshop' repository contains materials for the Deploy and Monitor ML Pipelines workshop at the AI_dev 2024 conference in Paris, focusing on deployment designs of machine learning pipelines using open-source applications and free-tier tools. It demonstrates automating data refresh and forecasting using GitHub Actions and Docker, monitoring with MLflow and YData Profiling, and setting up a monitoring dashboard with Quarto doc on GitHub Pages.

Dir-assistant is a tool that allows users to interact with their current directory's files using local or API Language Models (LLMs). It supports various platforms and provides API support for major LLM APIs. Users can configure and customize their local LLMs and API LLMs using the tool. Dir-assistant also supports model downloads and configurations for efficient usage. It is designed to enhance file interaction and retrieval using advanced language models.

Mindolph is an open source personal knowledge management software for all desktop platforms. It allows users to create and manage their own files in separate workspaces with saving in their local storage, organize their files as a tree in their workspaces, and have multiple tabs for opening files instead of a single file window. Mindolph supports Mind Map, Markdown, PlantUML, CSV sheet, and plain text file formats. It also has features such as quickly navigating to files and searching text in files under a specific folder, editing mind maps easily and quickly with key shortcuts, supporting themes and providing some pre-defined themes, importing from other mind map formats, and exporting to other file formats.

LL3DA is a Large Language 3D Assistant that responds to both visual and textual interactions within complex 3D environments. It aims to help Large Multimodal Models (LMM) comprehend, reason, and plan in diverse 3D scenes by directly taking point cloud input and responding to textual instructions and visual prompts. LL3DA achieves remarkable results in 3D Dense Captioning and 3D Question Answering, surpassing various 3D vision-language models. The code is fully released, allowing users to train customized models and work with pre-trained weights. The tool supports training with different LLM backends and provides scripts for tuning and evaluating models on various tasks.

The Local File Organizer is an AI-powered tool designed to help users organize their digital files efficiently and securely on their local device. By leveraging advanced AI models for text and visual content analysis, the tool automatically scans and categorizes files, generates relevant descriptions and filenames, and organizes them into a new directory structure. All AI processing occurs locally using the Nexa SDK, ensuring privacy and security. With support for multiple file types and customizable prompts, this tool aims to simplify file management and bring order to users' digital lives.

PaperQA is a minimal package for question and answering from PDFs or text files, providing very good answers with in-text citations. It uses OpenAI Embeddings to embed and search documents, and includes a process of embedding docs, queries, searching for top passages, creating summaries, using an LLM to re-score and select relevant summaries, putting summaries into prompt, and generating answers. The tool can be used to answer specific questions related to scientific research by leveraging citations and relevant passages from documents.

The Second Brain AI Agent Project is a tool designed to empower personal knowledge management by automatically indexing markdown files and links, providing a smart search engine powered by OpenAI, integrating seamlessly with different note-taking methods, and enhancing productivity by accessing information efficiently. The system is built on LangChain framework and ChromaDB vector store, utilizing a pipeline to process markdown files and extract text and links for indexing. It employs a Retrieval-augmented generation (RAG) process to provide context for asking questions to the large language model. The tool is beneficial for professionals, students, researchers, and creatives looking to streamline workflows, improve study sessions, delve deep into research, and organize thoughts and ideas effortlessly.

aiosql is a Python module that allows you to organize SQL statements in .sql files and load them into your Python application as methods to call. It supports various database drivers like SQLite, PostgreSQL, MySQL, MariaDB, and DuckDB. The project is an implementation of Kris Jenkins' yesql library to the Python ecosystem, allowing users to easily reuse SQL code in SQL GUIs or CLI tools. With aiosql, you can write, version control, comment, and run SQL code using files without losing the ability to use them as you would any other SQL file. It provides support for PEP 249 and asyncio based drivers, enabling users to execute parametric SQL queries from Python methods.

Cognita is an open-source framework to organize your RAG codebase along with a frontend to play around with different RAG customizations. It provides a simple way to organize your codebase so that it becomes easy to test it locally while also being able to deploy it in a production ready environment. The key issues that arise while productionizing RAG system from a Jupyter Notebook are: 1. **Chunking and Embedding Job** : The chunking and embedding code usually needs to be abstracted out and deployed as a job. Sometimes the job will need to run on a schedule or be trigerred via an event to keep the data updated. 2. **Query Service** : The code that generates the answer from the query needs to be wrapped up in a api server like FastAPI and should be deployed as a service. This service should be able to handle multiple queries at the same time and also autoscale with higher traffic. 3. **LLM / Embedding Model Deployment** : Often times, if we are using open-source models, we load the model in the Jupyter notebook. This will need to be hosted as a separate service in production and model will need to be called as an API. 4. **Vector DB deployment** : Most testing happens on vector DBs in memory or on disk. However, in production, the DBs need to be deployed in a more scalable and reliable way. Cognita makes it really easy to customize and experiment everything about a RAG system and still be able to deploy it in a good way. It also ships with a UI that makes it easier to try out different RAG configurations and see the results in real time. You can use it locally or with/without using any Truefoundry components. However, using Truefoundry components makes it easier to test different models and deploy the system in a scalable way. Cognita allows you to host multiple RAG systems using one app. ### Advantages of using Cognita are: 1. A central reusable repository of parsers, loaders, embedders and retrievers. 2. Ability for non-technical users to play with UI - Upload documents and perform QnA using modules built by the development team. 3. Fully API driven - which allows integration with other systems. > If you use Cognita with Truefoundry AI Gateway, you can get logging, metrics and feedback mechanism for your user queries. ### Features: 1. Support for multiple document retrievers that use `Similarity Search`, `Query Decompostion`, `Document Reranking`, etc 2. Support for SOTA OpenSource embeddings and reranking from `mixedbread-ai` 3. Support for using LLMs using `Ollama` 4. Support for incremental indexing that ingests entire documents in batches (reduces compute burden), keeps track of already indexed documents and prevents re-indexing of those docs.

PaperQA is a minimal package for question and answering from PDFs or text files, providing very good answers with in-text citations. It uses OpenAI Embeddings to embed and search documents, and follows a process of embedding docs and queries, searching for top passages, creating summaries, scoring and selecting relevant summaries, putting summaries into prompt, and generating answers. Users can customize prompts and use various models for embeddings and LLMs. The tool can be used asynchronously and supports adding documents from paths, files, or URLs.

WordLift is a plugin that helps online content creators organize posts and pages by adding facts, links, and media to build beautifully structured websites for both humans and search engines. It allows users to create, own, and publish their own knowledge graph, and publishes content as Linked Open Data following Tim Berners-Lee's Linked Data Principles. The plugin supports writers by providing trustworthy and contextual facts, enriching content with images, links, and interactive visualizations, keeping readers engaged with relevant content recommendations, and producing content compatible with schema.org markup for better indexing and display on search engines. It also offers features like creating a personal Wikipedia, publishing metadata to share and distribute content, and supporting content tagging for better SEO.

ROSA is an AI Agent designed to interact with ROS-based robotics systems using natural language queries. It can generate system reports, read and parse ROS log files, adapt to new robots, and run various ROS commands using natural language. The tool is versatile for robotics research and development, providing an easy way to interact with robots and the ROS environment.

Freeciv-web is an open-source turn-based strategy game that can be played in any HTML5 capable web-browser. It features in-depth gameplay, a wide variety of game modes and options. Players aim to build cities, collect resources, organize their government, and build an army to create the best civilization. The game offers both multiplayer and single-player modes, with a 2D version with isometric graphics and a 3D WebGL version available. The project consists of components like Freeciv-web, Freeciv C server, Freeciv-proxy, Publite2, and pbem for play-by-email support. Developers interested in contributing can check the GitHub issues and TODO file for tasks to work on.

CredSweeper is a tool designed to detect credentials like tokens, passwords, and API keys in directories or files. It helps users identify potential exposure of sensitive information by scanning lines, filtering, and utilizing an AI model. The tool reports lines containing possible credentials, their location, and the expected type of credential.

HugeSCM is a cloud-based version control system designed to address R&D repository size issues. It effectively manages large repositories and individual large files by separating data storage and utilizing advanced algorithms and data structures. It aims for optimal performance in handling version control operations of large-scale repositories, making it suitable for single large library R&D, AI model development, and game or driver development.

QOwnNotes is an open source notepad with Markdown support and todo list manager for GNU/Linux, macOS, and Windows. It allows you to write down thoughts, edit, and search for them later from mobile devices. Notes are stored as plain text markdown files and synced with Nextcloud's/ownCloud's file sync functionality. QOwnNotes offers features like multiple note folders, restoration of older versions and trashed notes, sub-string searching, customizable keyboard shortcuts, markdown highlighting, spellchecking, tabbing support, scripting support, encryption of notes, dark mode theme support, and more. It supports hierarchical note tagging, note subfolders, sharing notes on Nextcloud/ownCloud server, portable mode, Vim mode, distraction-free mode, full-screen mode, typewriter mode, Evernote and Joplin import, and is available in over 60 languages.

Ain is a terminal HTTP API client designed for scripting input and processing output via pipes. It allows flexible organization of APIs using files and folders, supports shell-scripts and executables for common tasks, handles url-encoding, and enables sharing the resulting curl, wget, or httpie command-line. Users can put things that change in environment variables or .env-files, and pipe the API output for further processing. Ain targets users who work with many APIs using a simple file format and uses curl, wget, or httpie to make the actual calls.

Collective Mind (CM) is a collection of portable, extensible, technology-agnostic and ready-to-use automation recipes with a human-friendly interface (aka CM scripts) to unify and automate all the manual steps required to compose, run, benchmark and optimize complex ML/AI applications on any platform with any software and hardware: see online catalog and source code. CM scripts require Python 3.7+ with minimal dependencies and are continuously extended by the community and MLCommons members to run natively on Ubuntu, MacOS, Windows, RHEL, Debian, Amazon Linux and any other operating system, in a cloud or inside automatically generated containers while keeping backward compatibility - please don't hesitate to report encountered issues here and contact us via public Discord Server to help this collaborative engineering effort! CM scripts were originally developed based on the following requirements from the MLCommons members to help them automatically compose and optimize complex MLPerf benchmarks, applications and systems across diverse and continuously changing models, data sets, software and hardware from Nvidia, Intel, AMD, Google, Qualcomm, Amazon and other vendors: * must work out of the box with the default options and without the need to edit some paths, environment variables and configuration files; * must be non-intrusive, easy to debug and must reuse existing user scripts and automation tools (such as cmake, make, ML workflows, python poetry and containers) rather than substituting them; * must have a very simple and human-friendly command line with a Python API and minimal dependencies; * must require minimal or zero learning curve by using plain Python, native scripts, environment variables and simple JSON/YAML descriptions instead of inventing new workflow languages; * must have the same interface to run all automations natively, in a cloud or inside containers. CM scripts were successfully validated by MLCommons to modularize MLPerf inference benchmarks and help the community automate more than 95% of all performance and power submissions in the v3.1 round across more than 120 system configurations (models, frameworks, hardware) while reducing development and maintenance costs.

PhotoPrism is an AI-powered photos app for the decentralized web. It uses the latest technologies to tag and find pictures automatically without getting in your way. You can run it at home, on a private server, or in the cloud.

File organization assistant with a flexible table of contents.

Tailored for Information and Record Clerks, this AI Assistant enriches your professional journey.

myaidrive.com plugin to search across all your dive documents.

SECRETARIA

Creates short, concise filenames from titles

Your go-to guide for all things Notion. I have studied the Notion help center, guides, template library and even more. How can I help you?

Wizard to business card photos to CSV files for Google Contacts.

Sorts lists into alphabetical order.

Analyzes and categorizes perfume data from Excel, or lists. Upload a file with your perfume names or just the names of your perfumes and this GPT will help you organize the information.

A personal assistant that organizes your agenda (with a downloadable .ics file at the end!)

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I recommend international films.

Friendly AI travel companion for personalized trip planning.

Organize and develop ideas, respecting privacy and copyright laws.

Organize, Journal, and Achieve: Your All-in-One App for Masterful Task Management and Reflection

Helps you organize any text into a Jira ticket!

I organize my thoughts using ontology matrices, for detailed CWP advice.

I help organize your feelings when you're feeling unclear or frustrated etc and aware of important matters. It's also great for sharing happy moments. I support your emotional well-being and self-understanding.

I brainstorm and organize story ideas into structured events, world facts, and character outlines. Elevate your storytelling craft with Fiction Flow's GhostWriter series; learn more at fictionflow.io.

I help plan and organize RAM Rallies. A RAM Rally is a unique type of rally geared toward adventure motorcycle and dual sport riders of all skill levels.